Hiring a new employee is something that professionals often postpone as long as possible. It is important to find the right person to fill the vacancy. The hiring process takes time and effort. There is a big temptation to add someone who is available at that moment and looks like they have the skills to do it. This is often a mistake. Here is a list of other hiring mistakes that professionals frequently make:
By writing down in detail the tasks that this employee will be required to do the hiring manager will be able to see clearly the qualifications a person will need to do this job.
It will be clear from the job description what skills are necessary for the job. Testing the candidate to be sure that his or her skills are current is also important. (Use a Proof reading, filing, or grammar skills assessment.)
The assessment will help you see if this person will fit into the office and compliment the skills of the other people. It will also help you to communicate with the person in a way that that person will hear. Most managers tend to hire people like themselves when in fact they may need someone who can do some of the things that the manager doesn’t enjoy.
Some positions require people who are talkative and friendly and others require people who enjoy working by themselves. Certain tasks require a detail oriented person while others need some one who sees the big picture. Knowing the personality type and temperament that is best for the particular position will help the manager find the right person.
Often people hire friends or relatives to be kind or to do a favor for someone. If the decision turns out to be a bad one, the situation can get really uncomfortable. It is often difficult to give feedback to friends or relatives and they often resent being put in a position where they have to be grateful for the opportunity but are really angry with you for the criticism.
To really get to know if you can work with someone you need to speak with him/her directly either face to face or by phone.
Spending time preparing a set of probing questions for the candidates will help you to determine which candidate most closely fits your job description.
Some are tempted to hire the first applicant. If you advertise for candidates in multiple ways and use a recruiter too, you should have a variety of candidates to interview and select from.
Once you have a group of candidates it is easiest to have screening interviews to weed out those who are definitely inappropriate. Often screening interviews are done by phone but also could be done by email.
It is tempting once you have settled on a candidate to hire him/her on the spot. It is worth taking the time to check references and background to be sure that this candidate has honestly presented him/herself.